SECTION I - MEETINGS

The regular meeting of the Library Board shall be held at least 10 times per year at the library or another publicly accessible location specified by the Board, at a time specified by the Board.

Special meetings may be called by the Chairperson, or upon the written request of two members for the transaction of business at a time and place stated in the call for meeting.

Notices of all regular monthly meetings shall be provided to all Trustees and to the public in accordance with the Ralph M. Brown Act (California Government Code sections 54950-54963).

Meetings shall be governed by Rosenberg’s Rules of Order: Simplified Parliamentary Procedure for the 21st Century (League of California Cities, 2003) insofar as such rules are not inconsistent with or in conflict with these Bylaws or with provisions of law.

SECTION II - OFFICERS

Officers of the Board shall be selected in accordance with the City Council’s direction at the July meeting of the Board, and shall be as follows: Chairperson and Vice Chairperson.

The Chairperson of the Board shall preside at all meetings, appoint all committees, authorize calls for any special meetings, notify the appointing body of any vacancies on the Board and generally perform the duties of presiding officer. In the absence of the Chairperson from a Board meeting, the Vice Chairperson shall preside and carry out the duties of the Chairperson.

In the absence of the Chairperson and Vice Chairperson at a meeting of the Board, those present will select a temporary Chairperson.

The Director of the Library or his or her designee shall serve as secretary to the Board. He or she shall ensure that a true and accurate written account of all proceedings of the Board meetings and business is maintained and filed in a secure place; issue notices of all regular and special meetings of the Board; prepare and post agendas of all Board meetings as required by law. He or she shall file in a secure manner all records of the Board as directed by the Board.
The Mayor of the City shall be an ex-officio member of the Board and shall receive notices of all meetings.

SECTION III - COMMITTEES

Special committees may be appointed by the Chairperson in accordance with the Ralph M. Brown Act (California Government Code sections 54950-54963), such committees to serve until the completion of the work for which they were appointed.

SECTION IV - QUORUM

A quorum for the transaction of business shall consist of three members of the Board.

SECTION V - LIBRARY DIRECTOR

The Library Director shall have sole charge of the administration of the library under the direction and review of the Board in accordance with Article 7 of the Monterey City Charter, and shall be responsible for the care of the buildings and equipment, for the employment and direction of the staff, for the efficiency of the library's service to the public, and for the operation of the library under the financial conditions set forth in the annual budget.
The Library Director or designate shall act as an advisor to the Board and shall attend all Board meetings except those at which the Library Director's appointment, evaluation or salary is to be discussed.

SECTION VI - ORDER OF BUSINESS

The order of business at the regular meeting shall be as follows or as specified by the Board:

• Call to order and roll call
• Approval of minutes
• Public Comments
• Unfinished Business
• New Business
• Trustee Comments
• Adjournment

SECTION VII - AMENDMENTS

These bylaws may be amended at any regular meeting of the Board with a quorum present, by a majority vote of the members present, provided the amendment was stated in the call for meeting.

Approved: May 26, 2009

• Maxine Reneker
• Alice Yamanishi
• Mary Castagna
• Tony Leyva
• Clyde Roberson