SECTION I - MEETINGS
The regular meeting of the Library Board shall be held at least 10
times per year at the library or another publicly accessible location specified
by the Board, at a time specified by the Board.
Special meetings may be called by the Chairperson, or upon the
written request of two members for the transaction of business at a time and
place stated in the call for meeting.
Notices of all regular monthly meetings shall be provided to all
Trustees and to the public in accordance with the Ralph M. Brown Act (California
Government Code sections 54950-54963).
Meetings shall be governed by Rosenberg’s Rules of Order: Simplified Parliamentary Procedure
for the 21st Century (League of California Cities, 2003) insofar
as such rules are not inconsistent with or in conflict with these Bylaws or with
provisions of law.
SECTION II - OFFICERS
Officers of the Board shall be selected in accordance with the City
Council’s direction at the July meeting of the Board, and shall be as follows:
Chairperson and Vice Chairperson.
The Chairperson of the Board shall preside at all meetings, appoint
all committees, authorize calls for any special meetings, notify the appointing
body of any vacancies on the Board and generally perform the duties of presiding
officer. In the absence of the Chairperson from a Board meeting, the Vice
Chairperson shall preside and carry out the duties of the Chairperson.
In the absence of the Chairperson and Vice Chairperson at a meeting
of the Board, those present will select a temporary Chairperson.
The Director of the Library or his or her designee shall serve as
secretary to the Board. He or she shall ensure that a true and accurate written
account of all proceedings of the Board meetings and business is maintained and
filed in a secure place; issue notices of all regular and special meetings of
the Board; prepare and post agendas of all Board meetings as required by law. He
or she shall file in a secure manner all records of the Board as directed by the
The Mayor of the City shall be an ex-officio member of the Board and
shall receive notices of all meetings.
SECTION III - COMMITTEES
Special committees may be appointed by the Chairperson in accordance
with the Ralph M. Brown Act (California Government Code sections 54950-54963),
such committees to serve until the completion of the work for which they were
SECTION IV - QUORUM
A quorum for the transaction of business shall consist of three
members of the Board.
SECTION V - LIBRARY DIRECTOR
The Library Director shall have sole charge of the administration of the library
under the direction and review of the Board in accordance with Article 7 of the
Monterey City Charter, and shall be responsible for the care of the buildings
and equipment, for the employment and direction of the staff, for the efficiency
of the library's service to the public, and for the operation of the library
under the financial conditions set forth in the annual budget.
The Library Director or designate shall act as an advisor to the Board and shall attend all Board
meetings except those at which the Library Director's appointment, evaluation or
salary is to be discussed.
SECTION VI - ORDER OF BUSINESS
The order of business at the regular meeting shall be as follows or
as specified by the Board:
Call to order and roll call
Approval of minutes
SECTION VII - AMENDMENTS
These bylaws may be amended at any regular meeting of the Board with a quorum present, by a majority
vote of the members present, provided the amendment was stated in the call for
Approved: May 26, 2009