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City Clerk's Office

Contact Our Office

Room 6
Few Memorial Hall of Records

next to Colton Hall

(831) 646-3935
Fax: (831) 646-3702
Hours: Monday - Friday 8 to 5
email

City Clerk's Office
City Hall
580 Pacific Street
Monterey, CA 93940



 
A City Clerk is a highly trained, certified, and unbiased public servant who promotes open government and transparency in information. The Clerk is the governmental official charged with recording for posterity all actions as approved by, for and related to the City. These actions include, but are not limited to legislation, elections, record management, campaign reporting, contracting, notary services, and requests for public information. The City Clerk's Office is the hub of these City actions and as such facilitates the exchange of information. In Monterey, the City Clerk's Office is a division of the Information Resources Department.
The City Clerk's Office is staffed by City Clerk Bonnie Gawf, CMC, Senior Assistant City Clerk Catherine Raynor, MMC, and Administrative Assistant II Clementine Bonner. Bonnie, in addition to being the City Clerk, is the Director of the Information Resources Department. Catherine manages the day-to-day operations of the Clerks Office and is responsible for the City's record management project. Clementine provides overall administrative support and performs all facets of Council agenda management. On any given day you can find Bonnie, Catherine, and Clementine providing a variety of services to the public, Council, and staff with a smile. For information on the city clerk profession, see the International Institute of Municipal Clerks (IIMC) and the City Clerks Association of California (CCAC).

City and County Services
The City Clerk coordinates the preparation and distribution of all City Council agendas.
The City Clerk is the "keeper of the record" and provides public access to all official records of the Council actions (minutes, ordinances, resolutions, deeds, agreements, etc.). Requests for documents made under the California Public Records Act should be directed in writing to the City Attorney's Office, (831) 646-3915; Fax: (831) 373-1634. Visit the City Attorney's office online.
The Clerk's Office prepares legal and promotional publications, posts ordinances, notices of public hearings and advisory body vacancies. In addition, the Clerk is responsible for codification and dissemination of the City's Municipal Code and related policies.
The City Clerk administers oaths of office, attests and seals official documents, receives and files all petitions, appeals, claims and lawsuits against the City.
The City Clerk is the filing official for all state and local financial disclosure statements, which include Statements of Economic Interest for members of the City Council, designated employees and certain advisory body members, and campaign disclosure statements for all candidates and campaign committees.
The City Clerk coordinates all appointments by the City Council to City advisory bodies (Planning Commission, Architectural Review Committee, Library Board, Parks and Recreation Commission, to name just a few).
The City Clerk conducts all regular and special elections, including processing and certifying citizen-generated petitions. The City Clerk promotes voter education through school and community groups and encourages voter education drives. Voter registration forms are available in the Office of the City Clerk, or by calling the Monterey County Registrar of Voters at (831) 796-1499.
The City Clerk notes that the following services are not provided by the City Clerk or the City of Monterey, but by the COUNTY of Monterey: (Links will open in a new browser window.)

Courts:
Public Records Requests
Requests for documents made under the California Public Records Act should be directed in writing to the
City Attorney's Office.

Fill out the
Public Records Request Form
Adobe PDF
and mail or fax to:

City Attorney's Office
512 Pierce St.
Monterey, CA 93940
(831) 646-3915
Fax: (831) 373-1634
Quick Links


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  • Monterey Municipal Code
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  • I-SEARCH Monterey: Find agendas and minutes
  • The Monterey Channel
Disability Access

Dial 7-1-1

California Relay Notice logoIf you require a hearing amplification device to attend a meeting, dial 7-1-1 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device or for information on an agenda.CRS Website

CRS offers:
   – free text-to-speech;
   – speech-to-speech;
   – and Spanish-language services 24 hours a day, 7 days a week. 

City Code Disclaimer

The referenced links open the online City of Monterey Municipal Code in a new browser window. The Code is managed by a private corporation. From within the online City Code, if you don't see the exact information you are looking for, check out the left menu bar to find additional sections; or you can perform a specific search using the search tab.

DISCLAIMER: The Monterey City Code is provided online for informational purposes only. The formatting of the document varies from the official hard copy of the Code. In the case of any discrepancy between this version and the official hard copy, the official hard copy will prevail. The Web version of the Code may not reflect all of, or the most current, legislation passed by the City of Monterey. Updates are incorporated on a quarterly basis. For questions regarding the City Code, contact the City Clerk's Office.